Shipping Admin

Company Overview

Unified Door & Hardware Group (UDHG), a Foundation Building Materials company, is a premier distributor and solutions provider for the commercial door and hardware industry across North America. With a focus on quality, service, and expertise, UDHG partners with contractors, builders, and architects to deliver comprehensive door, frame, and hardware solutions for a wide range of projects. Headquartered in New Jersey, UDHG operates with a strong presence across the United States, supported by a team of dedicated professionals. Our Core Values of Safety, Customer Commitment, Teamwork, Integrity, and Excellence serve as the foundation of our success, driving superior service and trusted partnerships throughout the industry. 

Position Overview

We are currently seeking a Shipping Admin Assistant to join our Transportation Department. This role supports the flow of release processing, vendor communication, documentation management, and coordination with internal departments to ensure accuracy and timely delivery scheduling.

Key Responsibilities

1. Release Processing & Coordination

• Process releases to the Wood Department, ensuring all required information is included:
• Contact information
  • Delivery requirements
  • Delivery schedule
  • Hardware schedule
  • Shops, elevations, sill details
  • Quotes and relevant correspondence
• Confirm that requested delivery dates can be met by the vendor and allow sufficient processing time for the Wood Department
• Assign releases based on previous orders or as determined by department management
• Forward tje Logistics Coordinator release form for review and introductory phone call
• Update the Wood Door Job List File

2. Documentation & Filing Management

• Maintain an accessible, organized filing system for all departments
• Manage internal documentation, ensuring files are current and complete, including:
  • Purchase orders
  • Quotes
  • Closeout documents
  • Submittals and Approvals
  • Relevant correspondence
  • Tag lists linked to POA

3. Vendor Communication & Order Management

• Send delivery schedules for processed orders to the Logistics Coordinator for orders shipping to Port Washington or via third-party carriers.
• Forward vendor acknowledgements to the lister for review, verifying quantity and cost accuracy and identifying discrepancies.
• Ensure acknowledgements are received promptly; follow up with vendors as needed.
• Confirm AS400 tickets are requested and processed on time and that POs are forwarded to Payables.
• Manage vendor order acknowledgements to ensure timely and accurate processing.

4. Miscellaneous

• Support our values in the stand areas of Safety, Customer Focus, Teamwork, Integrity and being a Company of Choice for both employees and customers. 
• Other duties as assigned.

Qualifications

• Customer-oriented, motivated, and equipped with strong communication, organizational, and problem-solving skills.
• Ability to prioritize and manage multiple tasks and deadlines in a fast-paced environment.
• Self-motivated and capable of handling several tasks simultaneously.
• Proficiency with Excel, Word, and Outlook.

Required Knowledge, Skills & Abilities 

• Strong communication and effective working relationships with internal departments.
• Ability to maintain professional vendor relationships.
• Demonstrated ability to meet project goals and deadlines.
• Accurate, timely, and accessible documentation management.
• Keeps management appropriately informed of progress, challenges, and significant issues.
• Performs administrative tasks with accuracy and in compliance with company policies, procedures, and quality standards.

Reports To

Branch Manager

Compensation

The listed pay range reflects the expected base rate for this position; actual compensation may vary based on factors such as experience, qualifications, and cost of living in the assigned market. This is a full-time position with competitive pay and benefits.

• Base: $25-$32/Hourly
• Bonus: Not Eligible
• Job Type: Full-Time

Benefits

At UDHG, we’re committed to supporting our employees both personally and professionally. We offer a comprehensive and competitive benefits package designed to help you thrive inside and outside of work.  Our excellent package includes:

• Medical
• Dental
• Vision
• HSA/ FSA plans
• Voluntary Life and Accidental Death & Dismemberment (AD&D) Insurance
• Critical illness, Hospital Indemnity, Accident Coverage
• Legal Insurance Plan
• Generous 401(k) plan with company match

Statement

Unified Door & Hardware Group, a Foundation Building Materials company, is an Equal Opportunity Employer and committed to providing equal employment opportunities to all individuals, including those with disabilities. We value diversity and inclusion and are dedicated to creating a workplace where all employees feel respected and empowered. All employment decisions are based on business needs, job requirements, merit, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability status, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. 

In accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws, we provide reasonable accommodations to qualified individuals with disabilities to help them perform the essential functions of their job. If you need assistance or an accommodation during the application process or while employed, please contact Human Resources at Talent@myfbm.com.